Page 66 - KPJ_2011

3. Meeting
Meetings are held on every Tuesday on a weekly basis
or/as and when it deems necessary.
Relationship With Shareholders
Annual General Meeting
At each Annual General Meeting, the Chairman
presents the progress and performance of the business
and encourages shareholders to participate in the
question-and-answer session. The Managing Director,
the Chairman of the Audit Committee and other Board
Members are available to respond to shareholders’
questions during the meeting. Where appropriate, the
Chairman will undertake to provide a written answer to
any significant question that cannot be readily answered
at the meeting. Other than the Board Chairman and
Managing Director, the shareholders or any stakeholders
may convey any concerns that they may have to Zainah
Mustafa, Senior Independent Non-Executive Director and
Chairman of the Audit Committee.
Each item of special business included in the notice
of the meeting will be accompanied by detailed
explanations. Separate resolutions are proposed
for substantially different issues at the meeting and
theChairman declares the number of proxy votes
received both for and against each resolution. The
Company provides shareholders with a summary of
the discussions at the Annual General Meeting.
Dialogue between Companies and Investors
The Group understands that one of its major responsibilities
is to provide sufficient and timely information as and
when necessary to its shareholders and investors as
this reflects good corporate governance practice. It is
imperative to maintain transparency and to build trust and
understanding in the relationship through active dialogue
and communication with shareholders and investors.
As part of Group’s commitment to a high level
communication and transparency with the investment
community, experienced and senior level management
personnel are directly involved in the Group’s investor
relations function.
The Chairman, Managing Director and senior management
personnel hold discussions with analysts and shareholders
from time to time on the Group’s results submitted to Bursa
Malaysia. Presentations are made, where appropriate, to
explain the Group’s strategies, performance and major
developments. However, any information that may be
regarded as undisclosed material information about the
Group will be safeguarded.
In addition, the Group has established a website at www.
kpjhealth.com.my, which shareholders can access. The
Group’s quarterly and annual results announcements and
press releases are also posted in the Investor Relations page
on the Group’s website immediately after announcements
are made on the Bursa Malaysia’s website.
Datin Paduka SIti Sa’diah giving a corporate presentation on KPJ during Invest Malaysia 2011.
61 ANNUAL REPORT 2011